Team Sheet
Privacy Policy
Team Sheet is a small app for running grassroots sports teams: player availability for matches, training, socials and other events, team selection, fees and stats. One account can belong to several teams. It is run from Sydney, Australia. This page explains what information it holds about you, why, and who it is shared with.
What we collect
| Account | Your name, email address and password. Passwords are stored only in hashed form by our database provider. If you sign in with Google or Apple, we receive your name and email address from them, and nothing else (no contacts, files or calendar). With Apple you can choose to hide your email address. |
|---|---|
| Profile | Your mobile number, if you add one, and your notification choices. |
| Team information | For each team you belong to: your squad name, number and position; your role; your replies (In, Maybe, Out) and any notes you add; team selections; whether match fees or season subs are marked paid; results, goals and assists. |
| Team details | Set by managers: team name, colours, badge and header photo, event details and venues (including map locations), and fixtures they import from a spreadsheet. |
| Notifications | If you turn on push notifications, a technical address for your device supplied by your browser, or, in the iPhone and Android apps, a device token from Firebase Cloud Messaging. We keep a log of notifications sent to you for 60 days so we can retry failed ones. |
| On your device | Your sign-in session and a few display settings are stored in your browser so you stay signed in. We use no advertising or analytics cookies and no tracking of any kind. |
How we use it
- To let your team see who is available, pick teams, and track fees and stats.
- To send you the notifications you choose: new fixtures, team sheets, reminders and messages from your manager.
- To let you sign in and reset your password.
We don't sell your information, use it for advertising, or share it with anyone beyond the services listed below.
Who can see it
- Each team's managers can see everything above for players in that team's squad, including email addresses and mobile numbers. They can't see anything about your other teams.
- Other approved players in your squad can see names, numbers, positions, replies and notes, team sheets, results and stats. They can't see email addresses or mobile numbers. The app shows each player only their own fee and subs status.
- People who aren't approved by a manager see nothing of that team.
- Team badges and header photos are stored as public image links, so anyone who has a link can view that image.
Services we use
These providers process information on our behalf to run the app:
- Supabase: database, sign-in and team image storage. Your data is stored in Sydney, Australia.
- Vercel: hosts the website.
- Resend: sends notification and account emails (United States).
- Google: sign-in, if you choose "Continue with Google". The app also loads its fonts from Google Fonts, which means Google sees your device's IP address when the page loads.
- Photon (Komoot) and OpenStreetMap: when a manager searches for a venue, the text they type is sent to Photon to find matching places. Event maps are loaded from OpenStreetMap or Google Maps, which see your device's IP address when a map is shown. No account details are sent to either.
- Apple, Google or Mozilla push services: deliver push notifications to your browser. Notification contents are encrypted so these services can't read them.
- Google Firebase Cloud Messaging and Apple Push Notification service: deliver notifications to the iPhone and Android apps. They receive the notification's title and text and your device token, and nothing else. The apps contain no advertising or analytics.
- Apple: sign-in, if you choose "Continue with Apple".
Some of these providers may process information outside Australia.
How long we keep it
We keep your information while you're part of a team on Team Sheet. You can leave a team at any time from the team list. If a manager removes you from the app, your account can no longer see team data, but your past replies and stats stay in the team's history. Notification logs are deleted after 60 days.
Your choices and rights
- You can change your name, mobile number and notification settings in your profile at any time, and turn off push notifications on any device.
- You can ask to see the information we hold about you, to correct it, or to have your account and personal information deleted. Ask your team manager, or email us at the address below.
Deleting your account
You can delete your Team Sheet account yourself, in the app or on the website:
- Sign in at teamsheet.net or in the Team Sheet app.
- Open your profile and tap Delete my account.
- Type your email address to confirm.
If you're the only manager of a team that still has other members, first make someone else a manager.
Deleting some data but keeping your account: you can do some of this yourself.
- Remove your mobile number in your profile.
- Turn off push notifications to remove a phone's notification token.
- Leave a team from the team list.
For anything else, email privacy@teamsheet.net saying what you'd like deleted, and we'll do it within 30 days.
Can't sign in? Email privacy@teamsheet.net from the address on your account, and we'll delete it within 30 days.
What's deleted:
- your login and email address;
- your profile, and the phones registered for notifications;
- any team where you were the only member.
What's kept: your name in the squads you played for, with your past replies and stats, stays in each team's history, no longer linked to any account. A team manager can remove that entry. Notification logs are deleted after 60 days.
Security
All traffic is encrypted (HTTPS). Access to data is enforced by the database itself, so each person can only read what their role allows. No system is perfectly secure, but we take reasonable steps to protect your information.
Children
Team Sheet is intended for adult teams. If you run a junior team, a parent or guardian should hold the account.
Changes
If we change this policy, we'll update the date at the top. Significant changes will be announced in the app.
Contact
Questions or requests: privacy@teamsheet.net